o Job Description

• Assume the duty of clerical and administrative support in order to optimize workflow procedures in the
  office

• Assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce

• Answer phone calls and redirect them when necessary.

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

• Prepare and disseminate correspondence, memos and forms

• File and update contact information of employees, customers, suppliers and external partners

• Support and facilitate the completion of regular reports

• Develop and maintain a filing system

• Check frequently the levels of office supplies and place appropriate orders

• Make travel arrangements

• Document expenses and hand in reports

• Undertake occasional receptionist duties

• Preparing financial reports and producing activity statements and monitor accounts

• Managing company budgets

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o Qualifications

• Proven work experience as a Secretary or Administrative Assistant

• Familiarity with office organization and optimization techniques

• High degree of multi-tasking and time management capability

• Excellent written and verbal communication skills

• Integrity and professionalism

• Demonstrated strategic planning experience at a management level

• Experience in managing budgets and forecasting

• Experience in providing data analysis and producing reports

• High-level experience with financial and/or accounting software

• Strong communication and presentation skills

• Proficiency in MS Office

• High school diploma

o Workplace Conditions
Caring for children can be physically demanding. The governing designers may be periodically lifting and carrying equipment and may spend extended periods of time sitting or standing on the floor or child sized furniture. The governors will be expected to clean and maintain equipment, facility, office area, internal and external building grounds pre and post operational hours. The Governors may come in contact with children who are ill and/or contagious and must take precautions to ensure the health and safety of all children, parents, staff and themselves.

o Environmental Conditions
The Governors will be working in a busy and occasionally noisy environment. There may be a number of activities and situations happening at once,and the Governors will have to be flexible and capable in multitasking and balancing all responsibilities at all times to meet the needs of all shareholders (parents,staff, children, ect). In addition, the Governors will be exposed to a variety of weather conditions.